Candidates share notice periods, salary and feedback on WhatsApp. ConvoSync saves those chats, with a short summary, to the right candidate.
Recruiters run much of their candidate communication on WhatsApp, often from their own number. ATSs like Bullhorn and Zoho Recruit don't capture those chats, so details get lost when a recruiter is busy or leaves. ConvoSync saves each chat to the candidate record as an AI summary plus the full transcript.
Follow one placement from first reply to start date. On the left, what the candidate said on WhatsApp. On the right, what anyone else in the agency can see.
Not actively looking, but I'd talk for the right hybrid role. Max two days in the office.
I'm on £58k now. I'd need £65k to move. Remote flexibility matters more than the title.
Thursday after 4 works. Mornings are impossible this week, I'm covering for my manager.
Honestly my current company will probably counter. If they match on remote, I'd consider staying.
Notice is one month, but they might let me go after two weeks. Start date 3 March?
These are the facts that decide whether a placement happens, and they're exactly the ones candidates share informally.
Agreed in a quick message, rarely typed into the candidate profile.
"One month, maybe two weeks"Current package, target and walk-away number, shared in confidence on WhatsApp.
"£65k to move"The real reason they'd move, and what would stop them.
"Hybrid or nothing"Who can do what, when, with all the rescheduling in between.
"Thursday after 4"Early warnings that a placement is at risk, usually dropped casually.
"They'll probably counter"The first contact and consent to be represented, which matters when ownership is disputed.
"Yes, send my CV to them"Recruitment has high staff turnover. Every time a consultant leaves, months of candidate relationships go with their phone.
A strong runner-up from six months ago is perfect for a new role. But what were they earning? Why did they drop out? It's buried in an old chat.
When a candidate moves between consultants, or a recruiter goes on holiday, the next person starts from a near-empty profile.
Activity reports show calls and emails. The busiest channel, WhatsApp, is invisible, so the numbers understate real work and hide stalled candidates.
The one conversation someone remembers to log.
Recruiters juggle dozens of candidates a day. Manual notes are the first thing dropped when it gets busy.
Formal documents like offers and contracts.
Candidates reply slower, or not at all. The quick, honest exchanges stay on WhatsApp anyway.
Sharing one message quickly.
Not searchable, not on the candidate record, and gone from view within days.
Sending templated messages to candidates from one official company number.
They need a dedicated, verified number and approved templates, and they don't capture the conversations recruiters already have on their own numbers.
On their phone, on their own number or a business one. ConvoSync runs as a Chrome extension next to WhatsApp Web on their laptop.
The phone number is matched to the candidate or client contact already assigned to that recruiter in Bullhorn or Zoho Recruit.
An AI summary is written using your own AI provider account. It can be a general summary or tailored to recruitment. Or switch AI off and keep the transcript only.
One click, or a bulk sync, saves the summary plus the full chat as a Markdown (.md) file attached to the record. Reminders keep the team syncing.
Open to move for the right hybrid role. Remote flexibility outweighs title. Available Thursdays after 4pm. Expects current employer to counter; flex on remote is the deciding factor. Proposed start 3 March.
Summary fields are configured during setup; a recruitment format like this one, or a general summary, are both options.
Both connectors cover candidates and client contacts, so chats with hiring managers can be kept too. Using a different ATS? We can build a custom integration through its API.
Transfer WhatsApp conversations to Bullhorn without copying a line.
Bullhorn WhatsApp integration →
Add WhatsApp chat history to Zoho Recruit candidate and contact records.
Zoho Recruit WhatsApp integration →
A dashboard shows who synced today, who hasn't for days and who has never synced, so you can act before history goes missing.
Pick the days and time. The extension prompts each recruiter to sync, one click from the reminder.
When a consultant leaves or a candidate changes hands, the summary and transcript are already on the record.
Bullhorn doesn't capture recruiters' WhatsApp chats on its own. You can paste messages into a note by hand, or use ConvoSync: open WhatsApp Web, and ConvoSync matches the candidate by phone number and saves an AI summary plus the full conversation as a Markdown (.md) file attached to the Bullhorn candidate record.
With ConvoSync connected to Zoho Recruit, a recruiter clicks sync in the Chrome extension next to WhatsApp Web. The conversation is matched to the candidate or contact by phone number and saved as a summary plus a Markdown transcript attachment.
Yes. ConvoSync works with whichever personal or business WhatsApp account is linked to WhatsApp Web on the recruiter's laptop. No new number or WhatsApp Business API account is needed.
Everything that was synced stays on the candidate records in your ATS. When a colleague takes over those candidates, new conversations keep landing on the same records. Chats that were never synced leave with the recruiter's phone, which is why ConvoSync has sync reminders and a dashboard showing who is and isn't syncing.
Yes. ConvoSync works with both candidate records and client contact records in your ATS, matched by phone number.
No. It only reads conversations with candidates and contacts assigned to that recruiter in the ATS. Chats with family, friends or anyone not in the ATS are never read.
No. ConvoSync captures and archives conversations. It doesn't send messages, sequences or campaigns to candidates.
Text conversations are captured as standard. Capturing media such as CVs, documents and voice notes can be scoped as a custom addition.
A 20-minute walkthrough with sample data. No preparation needed.
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